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Author Guidelines

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ISSN (online) 2007-9621


Author guidelines

Acta Universitaria is a multidisciplinary scientific journal with six electronic editions every year. The languages of publication of the articles are English and Spanish, publishing original research in the following areas of knowledge:

a) Biological, Agricultural and Environmental Sciences

b) Exact Sciences and Engineering

c) Health Sciences

d) Social Sciences and Humanities

The author submitting the paper should indicate in which of the four areas the article should be assessed and suggest a minimum of three potential referees affiliated to an institution different from that of the authors. This information should be included in the “Comments for the Editor“ section during the submission process. The final selection of reviewers is responsibility of the Area Editor.

EDITORIAL PROCEDURE

Articles will be proposed through the website of de Acta Universitaria (www.actauniversitaria.ugto.mx). The author must register on the website of the journal to obtain the username and password to access and upload the article. Moreover, the author will be able to monitor and receive mail about the status of the article and, if necessary, about the editorial process. If there are multiple authors, the responsible author (who shall fulfill this role throughout the process) should register the co-authors from the beginning of the submission, including the code Open Researcher and Contributor ID (ORCID) of each. Articles will not be accepted by any other printed or electronic means. Articles received by Acta Universitaria will undergo an initial evaluation by the Editorial Office, comparing the received manuscript with the checklist (downloadable in the website) to verify that they fulfill the guidelines established in the editorial policy. Once the article is verified, it will be sent to the Area Editor, who evaluates the article’s profile. If the article is approved for the review process, it is then sent to three thematic experts in the area in which it was submitted.

It is necessary to ensure that the articles meet the journal editorial standards before they are submitted and verify that they comply with every item of the checklist (consult them at www.actauniversitaria.ugto.mx). We highly recommend the manuscript to be reviewed by someone whose mother’s language is English or Spanish to avoid being rejected by the Editorial Office due to errors in writing.

Peer Review

Peer review is double-blinded, so the names of the authors are not revealed to reviewers and vice versa. This type of evaluation protects both authors and reviewers from bias. Once the referees accept an invitation to participate, they perform a thorough examination of the manuscript and send either a veredict, or suggestions for corrections, or a strong recomendation of whether the article should be published.

Presenting a manuscript implies:

• That the work has not been published and/or is not being considered for publications elsewhere.

• That research results contained in the submitted manuscripts have been reached complying with the corresponding ethical or bioethical regulations.

• That the publication has been approved by all co-authors and, when appropriate, by the responsible authorities -implicitly or explicitly- in the institution in which the research work has been developed. This is justified in the letter of assignment of rights at the time the article is submitted through the editorial platform, which states that the rights of publication are automatically transferred by all participating authors in the event that the manuscript is officially accepted.

• It is important to explain that neither the editor nor the journal Acta Universitaria, through the University of Guanajuato, will be considered legally responsible if a compensation claim is filed regarding the work being published. The responsible author, to whom correspondence is addressed, will be the sole responsible.

In case of an accepted article in which the referees made observations and suggestions, the author shall have a maximum period of two weeks to make the requested changes (if additional time is required, the author should inform the journal editors) and should send an attached form with point-by-point answers to the observations along with the original draft with highlighted modifications. If no response is received, the editorial process for the manuscript will be cancelled. Likewise, once the galley proofs are sent, the author shall have three (3) business days to review. If no response is received in the time specified, the article will be published according to the proofs. If the author or authors recquire more time for response at different stages of the process, they must submit a request to the editor of the journal.

FORMAT

The documents must adhere to the Publication Manual of the American Psychological Asociation (APA)) 6th Edition, and should be submitted in the template sheet provided by the journal, in a .doc (Word) file, with Arial 12 pt font, double spaced, on letter size sheet (21.5 cm × 28 cm), with 2.5 cm margin on each side and left side justified. All pages should be foliated and with lines numbered consecutively from the first page. Paragraphs should be easily differenciated using an indentation of one centimeter. The text should be written in impersonal style, including the acknowledgements.

PREPARING THE MANUSCRIPT

The manuscript should include the following elements:

1) Title page

An informative and concise title in English and Spanish. On the next line, write the author’s full name (first name followed by last name). If there are multiple authors, they should be introduced comma separated (the order of the authors will remain as it was submitted from the beginning if the article is accepted to be published). On the next line, record the affiliation/s, address/es of the author/s, email, telephone and fax of the author/s (if the authors are from different affiliations, this should be indicated with a superscript number after each author’s surnames). The corresponding author (responsible for the submission and monitoring of the article) should be identified by an asteriks at the beginning of the name.

2) Main document

a) Title in English and Spanish: The same title that appears in the title page (the author, institution of affiliation, and address should not appear in this section).

b) An abstract of less than 150 words, in English and Spanish: Each work must be preceded by an abstract; that is, a paragraph comprising introduction, objectives, methods, results, conclusions and discussion (implicitly), to give a complete idea of the study.

c) Keywords in English and Spanish: Below the abstract, list three to five words derived from the topic of the manuscript.

d) Abbreviations: Abbreviations must be defined the first time they are mentioned; if they were used in the abstract, they need to be defined once more in the main text and then use the acronym or abbreviation in the following expressions. Measurements and values must be presented using the International System of Units (IS).

e) Introduction: Here the purpose of the research must be clearly stated along with a brief relevant literature review. The main objective of the work will be clearly stated at the end of this section.

f) Materials and Methods: This section must follow the introduction and should include enough information to allow replication of the work under similar conditions.

g) Results: The results of the work must be clearly described. Data should be presented as concised as possible in the form of figures and/or tables.

h) Discussion: An interpretation about the results and their significance regarding the work of the author’s needs to be presented.

i) Conclusions: Relevant aspects derived from the research.

j) Acknowledgements: Recognize, as brief as possible, sponsorship of the project. The total or partial sponsorship that recquires the gratitude of the author must be mentioned.

k) Tables and figures: These should be submitted at the end of the text on separate sheets. The author will indicate in the text where the text and figures should be located. Figures need to be clear and easy to understand. In order to ensure the highest image quality possible, images must be included with a resolution of 300 dpi and a minimum size of 16 cm per side.

Each figure needs to be numbered in Arabic numbers and followed by a footnote to the bottom of each one. Sources of figures should be recorded with precision, even when created by the author.

Tables need to be smaller than 17 cm × 20 cm, must be listed in Arabic numbers and include an explanatory title heading. Abbreviations must be explained in case they were used. As in the figures, sources of tables should be included. Further, these must be sent in editable format.

Once the article is accepted for publication, each of the graphs and tables should be submitted in a separate file and elaborated in programs that allow editing format. Authors will have to consider this point since the preparation of the manuscript.

QUOTES

For long quotes in a text (that exceed 40 words), the quote will be separated from the rest of the text and the font will be reduced by one point. As well, the left margin will increase 1 cm and the reference used (author, year) will be placed afterwards.

REFERENCES

Precision regarding references cited in the text is the exclusive responsibility of the author. References in the Acta Universitaria journal must follow the 6th edition of the Publication Manual of the American Psychological Association (APA), for citation style.

References must follow the format of author and publication date between parentheses in the phrase

Example: An analysis of over two hundred studies revealed a correlation between teaching social skills and an improvement in school performance (Viadero, 2007).

If the phrase includes the author’s last name, only the date will be included in parentheses.

Example: Viadero (2007) reports that an analysis of over two hundred studies reveals a correlation between teaching social skills and an improvement in school performance.

When the manuscript has between two and five authors, it will be referenced with all the authors’ surnames and the year the first time it is mentioned. Subsequently, only the first author will be mentioned followed by et al. and the year.

The list of references must only include the works that are referenced in the text. References must be presented alphabetically, without numbering or bullets. If there is more than one reference of the same author/s, references shall be recorded chronologically. Thesis, congress talks, and technical reports should not be referenced so that the works included in the reference list can be retrieved electronically, including the Digital Object Identifier (DOI) if it is available in the publication.



Articles

 

Last name, A. A., Last name, B. B. & Last name, C. C. (year). Article title. Name of the publication, volume(number), pp. xx-xx. doi: xx.xxxxxxx

Example: Cabanach, R., Fariña, F., Freire, C., González, P., & Ferradás, M. (2013). Diferencias en el afrontamiento del estrés en estudiantes universitarios hombres y mujeres. European Journal of Education and Psychology, 6(1), 19-32. doi: 10.1989/ejep.v6i1.100

 


Books

 

Last name, A. A. (year). Title. City: Publisher.

Example: Cardenosa, G., (2004). Breast Imaging (1st Ed.) Philadelphia, PA: Lippincott Williams & Wilkins.

 


Book Chapter

 

Last name, A. A. & Last name, B. B. (year). Chapter tilte. In A. A. Last name (Ed.), Book title (pp. xx-xx). City: Publisher.

Example: Picó, F. (2004). Arecibo, sol y sereno. In F. Feliú Matilla (Ed.), 200 años de literatura y periodismo: 1803-2003 (pp. 129-134). San Juan: Ediciones Huracán.

 

General considerations:

Costs: There are no costs of publication.

Permits: It will be the authors’ responsibility to obtain written permission from other authors to cite unpublished material (even if it is in theses and technical reports).

Conflict of interests: The authors must state from the beginning if there is any conflict of interests that is likely to influence the article’s process of publication. This should be included during the submission in the section “Comments to the Editor” as well as in the article, before the reference section.

Ethical considerations

Acta Universitaria reserves the right to corroborate the authenticity and originality of the manuscript through an antiplagiarism software. In the event that the authors commit plagiarism, the article will automatically be rejected.

Co-authored information, order of the authors and corresponding author shall be defined from the beginning of the submission in such a way that the responsible author is the one who submits the text on the platform and it must coincide with that indicated in the extensive file. Changes will not be allowed on this particular issue. The authors are responsible for uploading this information correctly during the submission process. In case of situations due to force majeure, the authors will be allowed to make a modification request and submit the appropriate proof; however, approval of this request shall be subjected to the journal Editorial Board’s judgement. If the request is rejected, the authors shall determine if they keep the article as it was submitted or withdraw it from the journal. If that is the case, the manuscript can be submitted again and the process will restart.





DOWNLOADABLE FORMATS

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The request has not been previously published, nor has it been submitted to another publication.

     

  2. The submitted file has been written on the journal’s article template and is in Microsoft Word (.doc) format. 

     

  3. The text adheres to the “Author’s Guidelines” and has been matched to the article review checklist.

     

  4. The letter of grant of publication rights must be included in the submission of the manuscript, in the “Additional Files” section.

     

  5. Remember to suggest three possible reviewers and mention the thematic area to which the article belongs, in the section “Comments to the Editor”.